A consortium of 21 Public Safety Entities (‘The Consortium’), with Lake County (‘the County’) acting as the Consortium’s administrative agent, is replacing numerous, independent computer aided dispatch (CAD), mobile data, Law Enforcement (LE) and Fire/EMS (F/EMS) records management systems (RMS), and the Lake County Sheriff Office’s jail management system (JMS) to a new, integrated, and consolidated 9-1-1 and Emergency Dispatch construct. The Consortium includes the following agencies: Lake County, Village of Barrington, CenCom E9-1-1, Countryside Fire Protection District, Village of Fox Lake, Grayslake Fire Protection District, Greater Round Lake Fire Protection District, Village of Gurnee, Lake County ETSB, Lake County Sheriff’s Office, Village of Libertyville, Village of Lincolnshire, Village of Mundelein, City of North Chicago, Northeast Lake County Consolidated ETSB, Village of Round Lake, Village of Round Lake Beach, Village of Vernon Hills, VHLL Joint ETSB, Wauconda Fire Protection District, and City of Waukegan.

The Consortium’s intent is to establish a contract with a qualified Proposer that proposes a scalable, shared, integrated, enterprise family of systems (CAD, mobile data, RMS (LE and F/EMS), and a JMS) to support 9-1-1 services, emergency dispatch services, and records management for partner municipalities and agencies throughout Lake County.  Lake County desires to acquire a public safety software system for the purpose of replacing current CAD, RMS, JMS, and Mobile systems used in the participating public safety agencies as members of the 9-1-1 Regional Consolidation. (See “Consortium Overview” for more information later in this RFP).

Lake County and its partner agencies as part of the Regional 9-1-1 Consolidation, solicits formal written proposals to establish a contract through competitive negotiation for the purchase and implementation of a fully integrated Public Safety Software System, which includes the following modules within its suite:

1. Computer-Aided Dispatch (CAD)
2. Law Enforcement Records Management System (LE RMS)
3. Fire Records Management System (Fire RMS)
4. Jail Management System (JMS)
5. Mobile Data

The Consortium desires vendors to propose a comprehensive solution that meets the defined needs of the Consortium as outlined in this RFP and any issued addenda. This RFP is part of the broader project goals of the Lake County 9-1-1 regional consolidation, an ongoing initiative to consolidate regional 9-1-1 services to provide the highest quality of 9-1-1 service and lasting value for residents of participating communities.

The architecture of the proposed system should be such that it leverages industry standards for operating system, high availability, security, and system management. It must also adhere to all applicable federal, state, and local statutes. 

The Consortium’s objective with this procurement is to implement a highly configurable single or fully integrated system for CAD, LE RMS, Fire RMS, Mobile, and JMS. The Consortium will accept proposals for complete solutions, single modules or proposals that include separate systems that demonstrate they are integrated in the proposed solution. The Consortium will seek a solution that best fits the functional and technical requirements and invites Proposers to describe their solution approach to meet these needs.