RFP 14182 Addendum #1-Please note mulitple questions can be submitted at one time
REVISION TO SCOPE OF WORK
1. REVISION to PAGE 21, GENERAL INFORMATION, SCOPE OF WORK, 4.
The RFP currently requires that: “All phone lines running to the fuel island shall be replaced with CAT- 6 cable.
”This is revised to: The Lake County Division of Transportation will provide and install all CAT-6 cabling required for this project.
CLARIFICATIONS
1. To clarify the Project Timeline, Lake County understands that the date of November 15, 2014, for completion of the installation of the Fuel Pumps may not be feasible. This date is listed to indicate Lake County’s preference for this installation, if possible.
2. The Proposal Price Sheet shall be submitted in a separate sealed package, marked PRICE PROPOSAL.
3. CLARIFiCATION - Appendix A – technical requirements
The features, capabilities, and information listed in the technical requirements table (collectively “the requirements”) are indicative of the type of system desired by Lake County. They should not be viewed as an exhaustive or exclusive catalog of the capabilities and features that the selected system will include. Proposers are expected to carefully review the requirements, and indicate within the table which phase the specific feature is implemented within the proposed product, using this information as guidance. If the specific requirement item is available as part of an add-on module or tool, then the “ADD-ON” column should be marked. If a specific requirement is only available as customization of the product, then the “CUSTOM” column should be marked. The additional cost for such add-on module or customization should not be included within the total price. Proposers shall provide detailed costs on the proposal price sheet. Finally, if the specific requirement item is not available with the product, then the “UN-Avail” column should be marked.
REQUESTS FOR INFORMATION
Question 1: The bid package has a line item for “Installation of New Fuel Pumps” on page 29 Item 2.0 but there is no spec for them. Are you replacing the pumps as part of this RFP?
Response: To clarify the Proposal Price Sheet, Item 2.0 is for the installation of eight (8) new Gasboy, or equivalent, Fuel Pumps. The Fuel Pumps provided shall be compatible with all new systems being installed as a part of this RFP.
Question 2: Please provide a list of the attendees at the 7/25/14 Pre-Proposal Meeting.
Response: The list is included herein. Pre-Proposal Attendees List
Question 3: Should proposers include a Desk Top Encoder as a part of their solution?
Response: Yes.
Question 4: Should proposers include Factory Coded Chip Keys as a part of their solution?
Response: In lieu of providing 1,000 each new, unused chip keys, Proposers shall include 650 each Factory Coded, new, unused chip keys and 350 each new, unused, uncoded, chip keys as a part of their solution.
Question 5: Wire, do we reuse all wire for Veeder Root and OPW and interstitial sensors? The specification only calls for new hardware and replacement of junction boxes. It makes no mention of rewiring anything. Pleas clarify.
Response: The scope of this project includes all wiring to the Veeder Root and wiring in the junction box to be replaced.
Question 6: Do you want new probes and sensors for the Veeder Root 450?
Response: Yes.
Question 7: Do you still want the new Gasboy or equal pumps after the walk through?
Response: Yes.
Question 8: Do you still want two Fuel Site Controllers (FSC’s) or not?
Response: Yes, two are required.
Question 9: Page 37, Item 66: Requirement Description indicates “Petro Vend k800…designed and manufactured by OPW Fuel Management Systems or an approved equal. Can you please tell me what we need to do to obtain an approval to submit a proposal including the Trak SentryGOLD fuel management system?
Response: At this time, we cannot authorize Trak SentryGOLD fuel management system as an approved equivalent, as we are not familiar with this system, features, or operation. Proposers may submit a proposal using this system and provide all specification with their submission. The decision of whether or not it is an approved equivalent would only be made after a review of the RFP submission by D.O.T. and I.T., and after seeing a demonstration of the system, if the specifications appear to be equal, in our opinion.
Question 10: Page 57, Item 347: Requirement Description indicates “Phoenix Software…” Since fuel management systems use proprietary software, an alternative or approved equal island controller will require the same manufacturer’s software. Can you please tell me what we need to do to obtain an approval to submit a proposal including Trak’s fuel management software?
Response: Phoenix Software is software to be used in this solution.
Question 11: A question was asked at the Pre-Proposal meeting on July 25, 2014, about our running redundancy.
Response: Per the RFP, one (1) PC computer is required per the specifications in the RFP. Additionally, there is a requirement for two (2) FSC controllers. Each controller will run four (4) of the fuel dispensers.